Privacy policy

Thank you for visiting the Website of totm exposition inc. and accepting our Privacy Policy (hereinafter referred to as the Policy).

By browsing our website or using our systems or services, you acknowledge that you have read and understood this policy and consent to the processing of your personal data and information in accordance with this policy, where applicable.

This confidentiality policy is composed of the following elements:

  • Objectives of the privacy policy,
  • Effective date,
  • Methods of obtaining consent,
  • Purpose of data collection,
  • Purposes of data processing,
  • Personal information collected,
  • Processing procedures used,
  • Access to and control of personal information,
  • Sharing and reasons for sharing personal information with third parties,
  • Retention of personal information.

1. Objectives of the privacy policy

Respect for privacy and the protection of personal information are essential to us. That is why, through this policy, we intend to protect personal information in accordance with applicable laws.

To ensure this protection, Totm Exposition Inc. will only collect, process and share personally identifiable information with the consent of the individual concerned, except where permitted or required by law, in which case your consent will not be required.

The purpose of this policy is to inform users why and how Totm Exposition Inc. or anyone acting on its behalf, will collect and use their personal information. It is written in plain language to ensure informed consent from users.

For the purposes of this policy, “personal information” means any information about an identifiable individual or any information from which an individual can be identified. Wherever possible, we will anonymize, pseudonyms and/or aggregate such information so that it is no longer personally identifiable.

2. Effective date

This Policy applies from September, 22nd, 2023.

3. Methods of obtaining consent

We are committed to obtaining consent before collecting personal information from an individual. Consent may be explicit or implicit and may be provided directly by the individual or by his or her authorized representative.

We encourage the obtaining of express consent, whether orally, electronically or in writing. However, implied consent may be reasonably deduced from a person’s action or inaction. For example, providing a name and address to receive a publication or a name and telephone number to obtain an answer to a question is considered implied consent to the collection of information containing personal information. To determine the appropriate type of consent, we consider the sensitivity of the personal information involved, the purposes for which it is collected, and the reasonable expectations of a similarly situated individual.

If we want to use personal information for a new purpose, we will describe the intended use and ask for consent again. It is not always possible, particularly in the context of a government request, to obtain consent from the individual to collect, use or communicate his or her personal information. We guarantee that we will never disclose this type of information, other than in accordance with this Policy, unless we are required or permitted to do so by law.

4. Purpose of data collection

Information is collected in accordance with the purposes and objectives set out in this privacy policy.

Some of the reasons we collect your personal information are as follows:

To provide products and services: We will collect and process the data and information necessary to complete our mission and our contractual obligations.

To provide and improve these products and services: Data collected during your interactions with our services may be used to analyze and improve the operation of our products and services.

To propose personalized products and services: Collecting and analyzing the data generated by your interactions with our services enables us to develop and create products and services that are relevant to your needs.

To protect the privacy of our users. The data collected enables us to verify the identity and protect the privacy of people who communicate with us by telephone, electronically or otherwise.

To meet legal obligations, data is collected to comply with obligations imposed by laws, regulations, or international treaties.

5. Purposes of data processing

Totm Exposition Inc. may collect personal information in various forms, but will do so only by lawful methods and only for the necessary purposes disclosed to you, as described in this Policy, or as permitted or required by law.

The personal information we collect, and its sensitivity, may be different depending on the context of your interactions with Totm Exposition Inc. That’s why we make it a priority to inform you of the nature of the personal information we use.

We protect all personal information collected. Among the personal information that may be collected and used, we pay particular attention to:

  • Name and contact details. First and last name, email address, postal address, telephone number and other similar data used to contact you.
  • Demographic data. Information about you, such as your country and language of communication.
  • Data relating to your use of the websites, platforms and tools created. This is data that you provide in order to use the products. In other cases, such as error reports, this is data that we generate.

6. Personal information collected

To provide our products and services. We use data to operate our products and services and to provide you with a rich and interactive experience.

For example

  • Reporting and business operations. We use data to analyze our operations and improve decision-making. This allows us to make informed decisions and create reports on the performance of our business.
  • Protection of rights and property. We use data to detect and prevent fraud, resolve conflicts, enforce contracts and protect our property. We may use automated processes to detect and prevent activities that violate our rights and those of third parties.

7. Processing procedures used

Totm Exposition Inc. attaches the greatest importance to the security of your personal information and undertakes to process it in accordance with industry standards and norms, only for the purposes for which it is collected, as described in this policy or in a specific notice to that effect. However, it is impossible to safeguard this information completely, given the security limits inherent in transmission via the Internet. All information transmitted to us is therefore ultimately on the user’s own risk.

8. Access to and control of personal information

Totm Exposition Inc. assures that all personal information in their possession is as accurate, current and complete as necessary for the purposes for which it is to be used.

You have the right to request access to your personal information for verification purposes and to request a correction if your personal information is incorrect. If you believe that your personal information is inaccurate or if you wish to have access to your personal information, you may make a request using the contact information provided at the end of this Policy.

We will do our best to provide you with timely access to your personal information. However, for security reasons, we may need to verify your identity.

In addition, there may be circumstances where we will not be able to provide you with access to your personal information. In particular, when access may lead to the divulgation of another person’s personal information and that person refuses to consent to its divulgation or when legal restrictions apply. If such a situation arises, we will inform you of the reason why we cannot give you access to your personal information.

If your request relates to data appearing on third party web pages or platforms, please contact those third parties directly.

9. Sharing and reasons for sharing personal information with third parties

We do not share your personal information with companies, organizations or individuals outside Totm Exposition Inc. with the exception of our authorized suppliers and partners who need access to the information for the purposes listed in this policy and within the limits of this policy, as well as in the following cases:

– With your consent.

– For storage on cloud servers, in which case personal information may be transferred to third-party jurisdictions. Please note that we only use the services of reputable companies with confidentiality policies.

– For external processing purposes: We transfer personal information to other companies or trusted persons who process it on our behalf, on our instructions, in accordance with this privacy policy, with a level of data security at least equivalent to our own and in compliance with any other appropriate security and confidentiality safeguards.

– For Legal Purposes: We will transfer personal information outside of our company if access to that information is necessary to comply with applicable laws and regulations.

Totm Exposition Inc. will not sell or rent your personal information to third parties.

10. Retention of personal information

Totm Exposition Inc. will keep the data collected for different periods of time, depending on its nature and its utility in providing our products and services. During the storage period, Totm Exposition Inc. takes physical and technical measures to ensure the security of data containing personal information.

Personal information may be retained outside the country in which you live, if a third party supplier or other entity to whom we disclose personal information in accordance with this Policy is located outside the country. In such circumstances, personal information may be subject to the local laws of the countries or territories in which the information is collected, used, disclosed or stored, and may be accessible to the governmental and law enforcement authorities of those countries or territories.

Once the retention period has expired, the personal information is destroyed.

Only statistics or reports containing depersonalized and anonymized data may be kept for extended periods of time.

Other information

Changes to these rules:

We make modifications to this Privacy Policy from time to time. Any reduction in your rights under this Privacy Policy will not be effective without your express consent. We will always indicate the date on which the latest changes were made and allow you to access archived versions for review. If the changes are significant, we will post a prominent notice on our website (including, for certain services, via e-mail notification).

Person in charge of compliance:

If you have any questions, comments or complaints about this policy, you can contact the person responsible for ensuring compliance with this privacy policy:

Garzenne Maïlys

Totm Exposition Inc.

1138 Berlier Street, Laval, QC, H7L 3R9

Telephone: 1-450-933-6330 #25

Email: mailys@totmexposition.com